Imvula Privacy policy

Privacy Policy for Lead Form Data Collection

Last Updated: February 18, 2025
Effective Date: February 18, 2025

At Imvula media we are committed to protecting your privacy and safeguarding the personal information you provide through our lead generation forms. This policy outlines how we collect, use, store, and protect your data, as well as your rights regarding your information. By submitting your details, you consent to the practices described below.

1. Data We Collect

We collect only the information necessary to fulfill the purposes stated at the time of collection:

Personal Information: Name, email address, phone number, job title, company name.
Non-Personal Information: Browser type, IP address, pages visited (via cookies).
Sensitive Data: We do not collect sensitive data (e.g., Social Security numbers, financial details) unless explicitly required and with your explicit consent.

2. How We Use Your Data

Your information is used solely for the purposes disclosed at the time of collection:

Lead Generation: To contact you about products/services matching your inquiry.
Marketing: Send promotional emails/SMS (only with your consent).
Analytics: Improve website performance and user experience.
Compliance: Meet legal obligations (e.g., tax laws, regulatory requests).

3. Legal Basis for Processing

We process your data based on:

Consent: Obtained explicitly via checkboxes (e.g., "I agree to receive marketing emails").
Legitimate Interest: To respond to inquiries or prevent fraud.
Contractual Necessity: To fulfill services you request.

4. Data Sharing & Third Parties

We do not sell your data. Limited sharing occurs only with:

Service Providers: CRM platforms, email marketing tools (e.g., HubSpot, Mailchimp), bound by confidentiality agreements.
Legal Authorities: When required by law or to protect our rights.
Business Transfers: In mergers/acquisitions, with prior notice.

5. Data Security

We implement robust measures to protect your data:

Encryption: SSL/TLS for data transmission, AES-256 for storage.
Access Controls: Restricted to authorized personnel only.
Audits: Regular security assessments and vulnerability testing 159.

In the event of a data breach, we will notify affected users and regulators within 72 hours.

8. Data Retention

We retain your data only as long as necessary:

Active Leads: 24 months from last interaction.
Inactive Leads: Anonymized or deleted after 12 months.
Legal Requirements: Retained longer if mandated (e.g., tax records).

9. Your Rights

You have the right to:

Access: Request a copy of your data.
Correction: Update inaccurate information.
Deletion: Ask us to erase your data (excluding legal obligations).
Opt-Out: Unsubscribe from marketing emails/SMS via links or by contacting us.
Data Portability: Receive your data in a machine-readable format.

To exercise these rights, email tendo@imvulamedia.ca.

10. Cookies & Tracking Technologies

We use cookies to:

Functionality: Remember form progress or login sessions.
Analytics: Track website traffic via Google Analytics (anonymized).
Advertising: Retarget leads on platforms like LinkedIn/Facebook (opt-out available).

Adjust cookie settings via your browser or our [Cookie Consent Banner].

11. International Compliance

We adhere to:

GDPR: For EU/UK users, including Data Protection Officer (DPO) contact details [DPO@yourcompany.com].
CCPA/CPRA: California residents may opt out of data "sales" via our [Do Not Sell My Info] link.
Other Laws: PIPEDA (Canada), APP (Australia), etc.

12. Children’s Privacy

Our services are not directed at individuals under 16. We do not knowingly collect data from minors without parental consent 69.

13. Policy Updates

We may update this policy to reflect legal changes or business practices. Significant updates will be notified via email or website banners. The "Last Updated" date at the top reflects the latest version.

14. Contact Us

For privacy-related inquiries or complaints:

Email: tendo@imvulamedia.ca
Address: 2120 Saint George ave
Phone: 3068808704

Additional Disclosures

TCPA Compliance: By submitting your phone number, you consent to receive calls/texts via automated systems. Reply "STOP" to opt out.
Third-Party Links: Our website may link to external sites; we are not responsible for their privacy practices.